Finance

Responsible for the overall financial management of the project.
Responsible for checking payment vouchers and resolving discrepancies.
Monitor the timely disbursement of payments
Prepare Journal Vouchers related to payments
Monitoring and ageing of Payables and Receivables.
Checking bank and cash receipt vouchers and resolving discrepancies.
Monitor timely deposits in bank accounts
Prepare bank reconciliations statements for the project.
Payroll checking and preparing reconciliations for the project.
Reconciliation of Grants of the project.
Coordinate for external Audit of the project.
Prepare Monthly, Quarterly and Annually Financial Report to the Project Manager/ED.
Analysis of trial balance to ensure complete accounting of all transactions and budgetary controls.
Monthly & Quarterly Financial Reporting to the donor.
Any other task assigned by supervisor.

Administrative

Responsible to fulfill the event management requirements of the project.
Coordination with project coordinator for the workshops, trainings, seminars and internal meetings in connection with, venue coordination, meal arrangements, accommodation arrangement, training hall set up arrangements, internal coordination
Supervise support staff.
Responsible to make travel, boarding & lodging arrangements for the project staff and guests
Manages all correspondence within and outside the organisation.
Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field (MLE Schools).
Maintaining Fixed Asset register
Look after administrative affairs of the Office
Responsible to ensure timely procurement for the project.
Ensures that all supporting documents are available in order to process the bills as required by quality management system
Responsible to maintain office facilities include telephone, internet etc.

 Administrative Management
• Ensure discipline of staff
• Ensure smooth running of routine office work.
• Provide supplies by identifying needs for staff
• Ensure smooth functioning, detailing and maintenance of the transport
• Provision of timely Transport / Logistics Management of the staff
• Recommend optimal transportation modes, routing, equipment, or frequency
• Ensure cleanliness of office premises and vehicles.
• Manages all correspondence within and outside the organization.
• Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
• Preparation of monthly Admin/HR report with updated records on leave and any other relevant/amended staff data.
• Assist HR & Finance departments in processing of monthly Payroll.
• Responsible to negotiate services agreements with vendors.
• Assist the procurement process.
• Records all incoming and out-going letters and documents.
Logistic:
· Purchase and provide all projects and office needed materials when required in the light of AF Logistics/ Procurement procedures.
• Make sure the budget line and a funding line attached with each item is correct and still funded.
• Get three (03, 04) quotations from the market respecting the specifications of the request and purchase procedures.

 Accounts Management
• Keep and maintain all the accounts records in soft as well as in hard form.
• Responsible to deal all the accounts of the organization and settles all matter of banks.
• Responsible for handling & organizing bank transfers, bank requests, cheques and payments in close cooperation with Regional finance department; maintains cheque ledger and open invoices list on monthly basis.
• Entering BPV’s and JV’s in AF Official software SIDAT HYDER.
• Assisting in Income Tax deduction as per Government of Pakistan’s Income Tax rules & regulation.
• Make sure verification of all the accounts record before audit.

 Responsibilities:
• Assist the procurement process and dealings with vendors, maintaining & preparing financial reports and record, dealing and controlling bank accounts, arranging cash for the respective field offices and for other activities on demand.
• Monitoring the availability of supplies.
• Office maintenance to provide general administrative support to Admin-HR Manager and finance officer for smooth functioning of all operational support required to maintain the organization\'s property/assets record and management.
• Arranging food and guest house to the male, female guests and trainers, lodging and logistic arrangements for staff, trainers and visitors in the in the field office, and main office arrangement of vehicle to the guests.
• Hiring of trainers for different types of agriculture and livestock training and arranging stack holders meetings Identification of willing communities.
• Maintaining the office inventory system.
• Focal person for audit to the donor.

Duties were: Accounts opening/Deposits & Bills/Remittances Clearing, and Credit Departments etc.